Coordinate high-stakes events, vendor bookings (AV, decor, catering, venue), production expenses, client deposits and post-event financial reconciliation.
Managing upfront deposits and final balance payouts to dozens of AV, catering, decor and artist vendors per event.
On-site emergency purchases and crew travel costs getting lost without receipts, causing budget leaks.
Paying vendor advances before receiving client deposit installments creates dangerous cash crunches.
1
Event RFP
2
Client Advance
3
Vendor POs
4
Event Execution
5
Final Invoice
6
Reconciliation
1
Event RFP
2
Client Advance
3
Vendor POs
4
Event Execution
5
Final Invoice
6
Reconciliation
Issue purchase orders to venue, sound, light, decor and staffing suppliers with advance payment tracking.
Explore ModuleUpload instant receipt photos for on-site cash expenses, logistics fuel and crew meals.
Explore ModuleIssue client deposit bills, progress invoices and final post-event balance reconciliations.
Explore ModuleEvent project timelines and run-of-show task management
Vendor purchase orders and advance deposit tracking
On-site mobile expense logging with digital receipt attachment
Client advance, mid-event and post-event billing schedules
Event budget vs actual margin analysis
Document management for venue contracts and artist agreements
Match vendor bills against POs to prevent double paying or overpaying suppliers after the event.
Compare initial client quotes against real-time vendor spend and on-site expenses.
Reconcile all vendor bills and client invoices within 48 hours after event wrap-up.
Join leading event management companies using Dextrify ERP to connect proposals, projects, expenses and finance.