Procurement & Purchasing

Manage Vendors & Purchase Orders Effortlessly

Control purchasing, issue formal purchase orders and approve vendor bills without back-and-forth email trails or unauthorized spend.

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app.dextrify.com/purchase-orders

DEXTRIFY

Dashboard

CRM

Projects

Sales

Expenses

Finance

Documents

Purchase Orders

+ New PO

Active POs

12

This Month

₹54,700

Vendors

8

PO #

Vendor

Total

Status

PO-042

Adobe Inc.

₹12,000

Approved

PO-041

AWS India

₹8,500

Pending

PO-040

Freelancer

₹28,000

Approved

PO-039

Office Depot

₹6,200

Draft

Features

What's included

Purchase Orders (POs)

Create and issue formal purchase orders to vendors with detailed line items, quantities, pricing and delivery terms.

Vendor Directory

Maintain a complete directory of suppliers, freelancers and subcontractors with tax details, payment terms and contacts.

Vendor Bill Management

Log incoming vendor invoices, match them against issued purchase orders and route them for internal payment approval.

Bill Approvals

Set up simple approval checks so vendor payments are verified against delivered goods or completed project milestones.

Project Procurement

Assign purchase orders directly to client projects to keep contractor fees and material costs attached to project budgets.

Vendor Payables

Track pending vendor payables and upcoming payment schedules to maintain healthy supplier relationships.

Workflow

How it connects

1

Vendor

2

Purchase Order

3

Vendor Bill

4

Approval

5

Payment

1

Vendor

2

Purchase Order

3

Vendor Bill

4

Approval

5

Payment

Key Capabilities

Purchase order generation with custom terms and line items

Vendor master database with tax IDs and payment terms

PO-to-Bill matching to eliminate duplicate or inflated vendor charges

Multi-step approval workflows for high-value purchases

Project-level vendor cost allocation

Vendor history and spend analytics

Direct integration with Expenses and Finance modules

Business Benefits

Control business purchasing

Require POs for major spend to prevent unauthorized or surprise expenses from eating into your operating cash.

Eliminate invoice discrepancies

Matching vendor bills directly against agreed POs ensures you only pay for what was ordered and approved.

Strengthen vendor relationships

Clear POs and on-time bill processing build trust with key subcontractors and material suppliers.

Explore Related Modules

Expenses

Operating & project cost tracking

READY TO TRANSFORM YOUR BUSINESS?

Ready to see it in action?

Get started free or book a demo to see how Dextrify works for your business.

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